Practical Information
Information about location, arrival, departure, visa, and essential travel information of EAP Knowledge Forum 2025.
Before Arrival
Visa
Tax
Health and Customs Declaration
Arrival
Airport and Hotel Transfer
All airport transfers will be provided by Werkudara Group, the event management company supporting the knowledge forum. You must share your travel information including flight details for arrival and departure with your respective country focal point as this information will be used to schedule airport transfers to the hotel on 12 February, and back to the airport on 14 February. Staff arriving a day earlier or leaving a day later due to flight limitations will need to organize a taxi which can be reimbursed through the travel expense report. Staff who will be staying longer for personal days will be responsible for their own arrangements, which will not be covered by IFC.On arrival at the airport on 12 February please note:
If you need assistance upon arrival at the arrival gate, you can contact the airport transfer staff on duty.
Paramitha Maharesmi: (+62) 811 2938 776
Paramitha Maharesmi: (+62) 811 2938 776
The team organising the airport transfers will be ready welcome you from the arrival gate, after baggage reclaim.
The airport transfer team will be holding this sign to at the arrivals gate, and will direct you to the transfer vehicles.
Airport Arrival
Domestic Arrivals
International Arrivals
Hotel Check In & Check Out
Hotel Check In
Check-in is available from 3:00 pm, and check-out is by 12:00 pm.Upon arrival at the hotel, you will be guided to the group check-in area. At this point you will be required to show your ID and credit card details to the reception staff. Immediately after that you will be guided to an adjacent desk where you will register for the forum and receive your badge for the event. This badge will be important as it will allow you access to the venue, group meals, and the welcome cocktail.
Hotel Check Out
- For those departing before 8pm on Friday February 14, please ensure to check out before the start of the morning sessions and leave your luggage with the hotel baggage service.
- For those departing after 8pm, on Friday February 14, you may request a late checkout until 6pm. Please ensure to check out before 6pm to avoid incurring a full extra day’s charge.
- For those departing on Saturday February 15 due to flight constraints, please ensure to check out before noon.
Shuttle for Transfer to Airport
The EO will provide a shuttle to take you to the airport on Friday, February 14, 2025
Please pay attention to the departure time and be ready in the lobby 5 minutes before the scheduled departure from the Grand Hyatt Hotel. The travel time from the Grand Hyatt Hotel to I Gusti Ngurah Rai Airport is approximately 30 minutes.
